Docutain: The All-in-One Scanner & Document Management App

Previously, we needed physical scanners to digitize documents. Now, smartphones, equipped with powerful cameras and paired with a scanning app, can instantly turn documents into high-quality PDFs within seconds, streamlining the workflow.

One such app I tested is Docutain, an all-in-one document scanner with built-in management tools. It includes standout features like OCR text recognition, data extraction, photo payment, barcode scanning, cloud integration, and encryption. I’ll be reviewing how well each of these functions performed during my tests.

The App Got a Great Experience

Upon launching the app for the first time, I was greeted with a welcome screen and taken directly to the “Recent Documents” section, from where I can begin scanning documents or even import any existing image and convert it into a PDF document.

The app is compelling, offering features such as scanning, editing, sharing, and managing documents all in one place.

If you want to scan the document, simply tapping the camera button will take you to the capture screen, where you can choose the preferred scanning option, including batch scanning (to scan several pages in a row). Also, the app is highly capable of automatically recognizing and scanning the document; however, you are allowed to switch it to manual mode.

The UI is simplified, and you can begin scanning documents in no time. The best part is that you can scan multiple documents and then edit or arrange them later, once the entire batch is complete.

Once I was done scanning the documents, the app offered me to perform editing using tools like cut, crop, applying various filters, eraser to remove any part of the document, and an arrange option to rearrange all the scanned documents in a customized sequence.

While scanning, I had to receive a phone call and send an email, so I abruptly closed the app without saving the scanned pages. When I reopened the app to resume scanning, to my surprise, the app kept all the scanned pages in the clipboard and asked me whether I wanted to continue or start fresh.

Also, there is an exciting feature at the top. Once you have scanned the document, tap on the “T” button, which will show you the whole document in a text format. This functionality uses OCR technology to read the document and turn it into a searchable text document. You can easily copy the whole document or a part of it, change font size, and you can even search for any word.

Overall, I really loved the design and the ease of navigation, which makes the app clean and easy to use. It is designed to enhance workflow and facilitate the quick scanning of multiple pages, regardless of whether you are using it for personal or professional purposes.

Key Features

Here are the key features of the Docutain scanner app, which make it stand out from the competitors:

• Documents Scanner: Documents and pages are scanned in HD quality without any need to manually crop them, as the app uses intelligent document recognition and edge detection, along with perspective correction, all of which combine to offer you a perfectly scanned document without much manual input from your end.
• Create PDFs: App offers direct conversion of scanned document pages into the PDF format; it even supports image-to-PDF conversion. All I had to do was tap on the save button and fill in the title and other relevant information (for better organization and documentation). The page was exported and stored in the PDF format.
• OCR Text Recognition: Thanks to the OCR (Optical Character Recognition), the app converts any document into a readable, searchable, and editable text format, whether the document is in image or PDF format. This is also known as an image-to-text and PDF to document converter. During my tests, the conversion accuracy was 99%, which is impressive.
• Document Editing: Once the documents are scanned, you can then perform multiple edits, including manually cropping, applying various filters such as grayscale, automatic color adjustment, light text, and black and white, as well as adjusting brightness and contrast. You can also add more documents, reorder pages, and even remove pages.
• Document Organization: Thanks to OCR and the ability to add information related to scanned PDF documents, you can easily organize all the digital records, which become indexable and searchable.
• Quick Document Sharing: You can export documents in multiple formats, including PDF, TIFF, and JPG. Once exported, you can easily and quickly share these through email and messaging. Moreover, for secure documents, Docutain offers encryption and data security features to ensure documents are safe and protected even when shared.

Docutain Offers SDK For Developers As Well

The main features of Docutain, including document scanning, barcode scanning, OCR text recognition, data extraction, and photo payment, are also available as a Software Development Kit (SDK) for developers to integrate into their applications. The ready-to-use UI components can be easily integrated in minutes, saving developers a significant amount of time and money. 

This approach creates numerous synergies: The functionalities of the Docutain SDK have been optimized and trained daily for many years, leveraging a multi-million-user base in the Docutain app. This ensures that the Docutain SDK always provides state-of-the-art scanning and OCR functionality, which is used in the Docutain app at the same time. Due to valuable user feedback, Docutain continues to improve constantly, for both products and customer bases.

In addition to the above-mentioned feature of document scanning, the Docutain SDK offers the following features:

• Data Extraction: Designed for businesses and professionals, the Docutain Data Capture SDK extracts structured data based on information such as addresses, receipts, amounts, invoice numbers, payroll tax certificates, and customer numbers, all gathered through OCR text recognition for further processing.
• Barcode Scanner: The built-in barcode scanner offers excellent speed and accuracy, along with better recognition and scan rate for multiple barcodes, including 1D and 2D bar code formats like QR code, Codabar, code 39, code 93, EAN-8, ITF.
• Photo Payment: The photo payment feature allows banking apps to integrate the feature directly into their app. The app then automatically extracts invoice and receipt data, such as IBAN, amount, and purpose, and this data is filled into the payment form.

When integrating the Docutain SDK, your app becomes one of the most accessible and compatible document scanning apps, as the SDK works with multiple platforms and frameworks, including smartphones and tablet devices running on Android, iOS, Windows, React Native, Xamarin, Flutter, Cordova, MAUI, and Capacitor.

More information about the Docutain SDK can be found on the Docutain SDK website.

Pricing & Plans

With the premium plan, you gain immediate access to features like PDF import, password protection for scanned documents, an eraser tool to remove any part of a scan, one-tap translation into 100+ languages, automatic document summaries for quick understanding, and unlimited document sharing. 

Pros & Cons

Let’s look into the pros and cons of the Docutain scanner app.

Pros

• High-quality scanner app that comes bundled with document edge detection, perspective correction, and auto-cropping.
• Intuitive UI that makes the scanner app easy to use for everybody
• Offers powerful OCR functionality, which generates searchable and editable documents.
• Easy data extraction from structured documents through receipts and invoices.
• Optional Cloud integration with popular cloud storage services like Google Drive, Dropbox, and OneDrive.
• Data safety is reliable, as scanning and OCR run completely offline and locally on the device, without any third-party connection.
• No ads are shown, unlike many other scanning apps, to monetize and emphasize the strong data safety rules of Docutain.

Cons

• Certain features are premium and require a paid subscription.

Concluding Notes

To wrap it all up, Docutain is a great all-in-one scanner app that makes document scanning, management, and sharing easy, bringing ultimate portability right to the palm of your hand. It is capable of scanning documents in high quality, storing them as a PDF document, and offers OCR functionality, making the scanned text readable and searchable while allowing you to extract any information from it.

The app is feature-rich and offers reliable functionalities for everyday usage, whether you are using it for professional work or personal use.